Remembering the Milk, Moving on to Wunderlist

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One of the things I love about working at a place like Automattic is being surrounded by like-minded folks obsessed about productivity. Our internal operations manual even has entire pages devoted to particular productivity apps like Alfred (<3) and Things. Much of the conversation is driven by my colleague Bryan V., who is the productivity master, but overall Automatticians are very much a productivity-driven bunch of folks.

I wasn’t always this way. Before I got my first smartphone (a Palm Centro in 2008), I relied exclusively on a hefty Day-Timer. Bulky and packed with Post-Its, business cards, and receipts, it nevertheless served me well for years – I ran my entire freelance writing career on it and somehow managed to accomplish way more than you’d think considering how limited a paper planner seems now.

Once I launched my social media/content marketing agency in 2009, though, whatever latent obsession I had with productivity and efficiency suddenly bloomed and I found myself trying out ever project management tool, task manager, to-do app, and calendar app on the market. Seriously, name a project management tool, and chances are, I’ve at least researched it. Especially after I began hiring contractors and other freelancers, my need to find the perfect productivity tool expanded, and I must have subjected my poor brain to a new tool every month. I somehow managed to get things done, but I was frazzled with the learning curve each new tool demanded.

Eventually, it dawned on me that the tool itself wasn’t the problem. I was the problem. What I needed wasn’t the perfect tool but rather the dedication to actually using the damn thing. Anyone halfway familiar with how productivity works understands that, but despite my college degree and graduate education, apparently that basic fact escaped me for years.

So I picked the app that seemed both the simplest and most comprehensive: Remember the Milk. I used it for a few years, moving it from my old Nexus 4 to my current Moto X and then my iPad. I even paid the annual $25 subscription fee for premium features, primarily the on-demand sync option. When I find an app that helps me get things done, I’m more than happy to pay the developers to help them continue maintaining and updating it.

Recently, though, I’ve been trying out Wunderlist, which I’d experimented with a couple of years before but somehow dropped. I don’t remember why, but the current interface on the Android is beautiful, yet still minimal. Unlike Remember the Milk, where all your tasks for the day are just thrown into one big list, I can view my entire day’s tasks on Wunderlist on one page, broken down into different categories. I can just focus on my Work tasks when I’m at my desk, but also scroll down quickly to view the Phone Calls list or the Emails list if I find myself with spare pockets of time during the day. I don’t ever have to leave that particular page.

wunderlist to-do app review

Plus, bonus: Wunderlist also has a handy-dandy Chrome browser extension that lets me add any page on the web to my to-do list, and even categorize it right within the extension.

I still have my Remember the Milk account, but I haven’t looked at it in several weeks as I’ve been resting out Wunderlist. I have a feeling it will be a keeper, especially since it’s free. There’s a Pro version, but it seems to be largely for businesses or freelancers, so while I’m happy to pay for an app I use all day, everyday, if I don’t need to, $25 is still $25.